Timeline:

Below is a general timeline and ideas for pupillage group leaders that may be useful in preparing for an Inn of Court presentation.

• 12 weeks before the pupilage team presentation
  • Contact members about 3 months before the Presentation and have an initial meeting to decide on a topic.
    • It may be necessary to create a smaller “lead” group to help the development of the presentation progress.
    • Make sure to designate a single person who will be in charge of logistics (submitting the CLE information, handling scheduling, speaking with the venue hosts, handling questions, etc.)
  • Contact any co-leaders to discuss the topics/cases you want to cover.
  • Ask pupillage group members to put the date of the presentation meeting on their calendars and ask them to reserve at least an hour before 6:00 pm on the day of the group's meeting, to rehearse the program.
  • Schedule a follow-up meeting with the group to discuss any additional research that needed to occur and to finalize details of the presentation.
• 9 weeks before the pupilage team presentation
  • Have a meeting where the details of the assingments are finalized and tasks are distributed to the entire group.
• 4 weeks/1 month before the pupilage team presentation
  • Meet with your team to finalize the major topics, themes, and presentation medium.
  • Develop an outline for the presentation
  • Select creators of any multimedia and scripts.
  • If you are breaking your presentation into acts, break your group into 2 to 3 subgroups, each assigned to an Act. Each subgroup is comprised of 2 to 4 people (ideally, with a co-leader in each group).
  • Begin working with the Executive Committee to get CLE credit for your presentation.
• Weeks 3-1
  • Meet as needed
  • Develop handouts/finalize slideshow or other media
  • Have a final conference or phone call with your group to talk thorugh the full presentation.
  • Email any materials/media to IT personnel, give access to the media to everyone in the group, and have backup flashdrives/print outs.
  • Confirm that all paperwork has been submitted and approved for CLE credit.
• Day of Presentation
  • Schedule to meet up an hour prior to the meeting for any final business, practice, and setting up any media.

Other Advice:

• In between the larger meetings, it is important to be able to work independently or in smaller group to the extent possible. This cuts down on scheduling issues, the need for large conference rooms, and maximizes the development speed of the presentation.
• Where appropriate, a good task for law students is to ask them to write summaries of the key cases. The summaries can be used as a hand out for the inn meetings. Also, the law students can present the case summaries during the inn meeting.